We specifies the use of personal information within the scope of our business activities. It acquires, uses and provides personal information fairly and appropriately to the extent necessary to achieve that purpose. In addition, we will take measures to prevent the use of acquired personal information for purposes other than the intended purpose.
We will comply with laws and regulations regarding personal information, national guidelines, other norms and social order, and strive to protect personal information appropriately.
We are fully aware of the dangers of unauthorized access, loss, destruction, falsification, leakage, etc. of the personal information we handle. We will take appropriate corrective action if this occurs.
We will appropriately respond to inquiries regarding the disclosure, correction, suspension of use, complaints, etc. of the personal information that we handle.
We have established management regulations and a management system for the protection of personal data, which are thoroughly implemented by all employees and regularly reviewed in an effort to continuously improve the personal data protection management system.
Established January 11, 2022
April 30, 2024 Revised
WeLearn Co., Ltd.
Representative Director and CEO: Kanta Yamaguchi
< Contact details for Privacy Policy >
Personal Information Inquiry Desk
2F NK Bldg, 1-21-4, Kandasudacho, Chiyoda-ku, Tokyo, 101-0041, Japan
Data Protection Manager: Kaho Kelsey
Operating company : WeLearn Co.,Ltd.
CEO: Kanta Yamaguchi
Address : 2F NK Bldg, 1-21-4, Kandasudacho, Chiyoda-ku, Tokyo, 101-0041, Japan
Data Protection Manager: Kaho Kelsey
Email: welearnadmins@welearn.co.jp
The purpose of use of personal information handled by our company in our business activities is as follows.
| Type of personal info | Purpose of use |
|---|---|
| Business partner info | Business management, various communications, billing, payment management |
| Employee info | To use for work related to employee management (business, labor, personnel management) Business, salary-related work, welfare work, etc.) |
| Applicant info | To be used for recruitment-related tasks (providing information about recruitment, making hiring decisions, contacting regarding recruitment tasks). |
| Retiree info | Contact with retirees, respond to inquiries from retirees |
| Inquirer info | To respond to inquiries |
| Owner's and agent's info (When requesting disclosure, etc.) | To respond to requests for disclosure, etc. |
| User registration data | To use our services, to verify the identity when logging in, to inform you about our services and to contact you. |
In addition, the purpose of use shall be as specified in writing individually.
| Type of personal info | Purpose of use |
|---|---|
| Personal information acquired through commissioned work | To use for contracts and related communications, execution of commissioned work, after-sales care, etc |
| Information obtained from recruitment websites | To judge and notify applicants whether or not they can be hired |
Complaints, consultations and enquiries about the handling of personal data, including those relating to retained personal data, should be addressed to the following [Inquiry desk].
N/A
The Company will promptly respond to requests for disclosure (notification of purpose of use, disclosure, correction, addition or deletion of content, cessation of use, erasure and cessation of provision to third parties, disclosure of records of provision to third parties) by the person in question with regard to personal data held by the Company.
If requested, we will respond within a reasonable period of time and to a reasonable extent after confirming that the person making the request is the person in question or their representative.
Please contact the reception desk below to make a request for disclosure of personal data in our possession.
Please fill in the form, enclose the necessary documents and send it by post or email. （Please fill in the form and send it by post or email, enclosing the necessary documents.)
After confirming your identity (or that of your representative), we will reply to your request by the disclosure method you have requested.
Please note that we may not be able to respond to requests for disclosure in cases where we cannot confirm identity.
In order to handle personal information in the strictest possible manner, the company has formulated rules and regulations relating to personal information and operates a personal information protection management system based on a personal information protection policy in accordance with JIS Q 15001.
To ensure the proper handling of personal data, security control measures are implemented from four perspectives: organizational, human, physical and technical.
Organizational measures:
Necessary measures are taken to maintain an organizational structure, to operate in accordance with rules for the handling of personal data, to develop a means to check the status of personal data handling, to develop a system to respond to incidents such as leaks, to monitor the status of handling, and to review security control measures.
Human measures:
Regular training is provided to employees on matters to keep in mind regarding the handling of personal data.
In addition, we have obtained a written pledge that includes items regarding the confidentiality of personal data.
Physical measures:
Necessary measures are taken to control the area where personal data is handled, to prevent theft of equipment and electronic media, etc., to prevent leakage when electronic media, etc., are carried, to delete personal data, and to dispose of equipment and electronic media, etc.
Technical measures:
Necessary measures are taken with respect to information systems, including access control, identification and authentication of access persons, prevention of unauthorized access from outside, and prevention of leaks associated with the use of information systems.
| Item name | Detail |
|---|---|
| Name of contact point | Management department contact point |
| Contact | Contact address Address : 2F NK Bldg, 1-21-4, Kandasudacho, Chiyoda-ku, Tokyo, 101-0041, Japan Email: welearnadmins@welearn.co.jp |